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Overview

Ntrepid is currently seeking an enthusiastic Administrative Assistant to join our Human Resources team in our San Diego office on a part-time basis. With a brand-new facility and a surge in growth, we are looking for a professional with an eye for detail that can contribute to and improve our facilities and HR efforts.

Responsibilities

  • Greet all visitors (vendors, clients, candidates, employees from other offices, etc.) with an approachable and professional demeanor
  • Support hiring efforts and onboarding tasks by providing office tours, issuing employee badges and other access cards, printing office name tags, verifying I-9 documents, and updating employee files and roster pages
  • Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies, etc.
  • Maintain security by managing visitors, monitoring logbook, and issuing visitor badges
  • Receive and sort mail (incoming and outgoing mail and packages, preparing & distributing)
  • Maintain a safe and clean reception area by complying with rules and regulations
  • Maintain department schedules by managing calendars for arranging meetings, conferences
  • Work with HR to develop strong documentation around office procedures
  • Maintain conference room calendars by prioritizing visitors and meeting space and ensuring no overlap in room use
  • Assist in planning and coordination of company events (happy hours, holiday parties, picnics, etc.)
  • Assist employees with facility maintenance requests
  • Perform other duties as assigned

Qualifications

  • U.S. Citizenship required
  • Minimum high school diploma or GED equivalence
  • Candidates with an associate’s degree and/or technology company experience preferred.
  • Excellent work ethic and the ability to work collaboratively in a diverse environment
  • Basic word processing skills; must be familiar with Windows environment and have working knowledge of MS Office
  • Strong organizational skills and the ability to prioritize work based on sense of urgency
  • Detail and task oriented with excellent communication skills
  • Ability to handle confidential information with sensitivity, integrity & accuracy
  • Able to lift up to 25 pounds
  • Experience writing SOPs for office procedures a plus
  • Experiencing working in HR a┬áplus

Apply Here!